Job Title: Security Services for KONEKSI Office

Sector: Security Services

Position Type: Full-Time

Duration/Level of Effort: Long-Term

Location: Jakarta, Indonesia  

SUMMARY OF THE PROJECT

The DFAT-funded Knowledge Partnership Program (KONEKSI) is Australia’s flagship program in the Indonesia knowledge and innovation sector. KONEKSI’s goal is to achieve an enduring relationship between Indonesia and Australia that advances mutual interest and supports Indonesia’s inclusive and sustainable development. The purpose of the program is to increase the use of knowledge-based solutions for inclusive and sustainable policies and technologies. This purpose positions KONEKSI as a vehicle to produce knowledge on complex socio-economic problems, where effective solutions are often beyond a unique sector or category of stakeholders. It will support both the knowledge to policy cycle (K2P) and the knowledge to innovation cycle (K2I), in a complementary and synergistic way. KONEKSI will focus on two End of Investment Outcomes (EOIOs):

1. Australian and Indonesian organisations have increased collaboration and mutual understanding through knowledge partnerships; and

2. Innovative solutions for inclusive and sustainable policies and technologies are generated by knowledge partnerships. 

SUMMARY OF THE POSITION

The proposal is seeking a qualified services provider to provide Security Guards for the KONEKSI office, Jl. Pandeglang No. 44 RT.001 RW.004, Menteng, Jakarta Pusat. The total office area (land & building) is approximately 1.500 m².
 
The required personnel are 3 Security Personnel for 24 hours/7 days shift.  We need overage of 2 personnel for evening/night shift.

The detailed Terms of Reference can be found: https://www.cowater.com/wp-content/uploads/2024/01/RFP-001_KONEKSI-Security-Services.pdf

KEY RESPONSIBILITIES

Duties & Responsibilities of the Company

1. The company ensure that all contracted personnel are in good condition of health (physically and mentally) and can perform their duties without any risks to KONEKSI during the contract period.
2. The company ensure that all personnel are properly trained in terms of safety and security and possessing good manners and interpersonal skills.
3. The company ensure that all security guards hold the security certificate and fully understands the applicable Laws, rules, and regulations of the jurisdiction wherein the services are provided.
4. The company ensure that all personnel at least understand basic English verbal communications and speaking is preferable.
5. The company ensure that all security guards wear security uniform and equipped with required security tools.
6. The company ensure that all contracted personnel are covered with valid health insurance, provided with the health insurance card/policy, and registered at BPJS Ketenagakerjaan.
7. The company ensure that all personnel compensation and benefit is fully compliant with all applicable employment Law, rules and regulations including but not limited to current minimum wage regulations.
8. The company shall provide all the documentations related to personnel’s contract and compensation /benefit.
9. The company shall apply the mechanism for backup plan in case of failure of presence for security guard in any condition without additional cost to the end-user/customer.
10. The company should deem responsive in communication with Koneksi’s appointed Officer in related matters.
11. The company ensures that all security are trained in election security including protection of staff due to large crowds, protests, or other potentially dangerous activities.

Duties & Responsibilities of the Security Guard

1. Safeguard all KONEKSI office within his/her area of responsibility.
2. Maintaining access control procedures: body and package/bag search, suspected bombs, personal searches, and denial of access to unauthorized persons/visitors.
3. Maintaining vehicle access control and search procedures: gate control procedure, barrier operations, driver identification, vehicle searches.
4. Get familiar with duty station emergency plans: role the security guards in case of fire, building evacuations, and lead the emergency actions when there’s a case of emergency.
5. Responsive with threats to facilities and KONEKSI personnel.
6. Get familiar with office assets tagging to avoid theft.
7. Immediately report any incidents involving damage, theft, misuse of KONEKSI property or breaches in personal security to Administration Officer or can be directly to Head of Operations and Grants Management.
8. Contact Local Police in all instances of criminal activity.
9. Know location and how to properly operate all fire extinguishers.
10. Ensuring all offices accesses are locked, beginning at 18:00 – 06:00 and all day on Sundays and Holidays.
11. Keep post clean and orderly and wear proper attire.
12. Report within one hour of any criminal incidents or disturbances occurring at KONEKSI office, log all incidents and report to the Head of Operations & Grants or Finance & Administration Officer.
13. To perform his/her duty on time of the work schedule.
14. Ensure safety of KONEKSI office with heightened security around the election period. Security guard should ensure protection of staff in case of large crowds or protests.

JOB REQUIREMENTS

Requirement for 3 Security Guards is:

1. No limitation on gender: either female or male qualified personnel are acceptable.
2. Health: Free from all communicable diseases and in good general health without physical defects or abnormalities, which would interfere with the performance of guard duty.
3. Physical condition: Able to perform physical tasks associated with the guard duties to which he is assigned.
4. Shall not be dependent on alcohol or other drugs; if using prescribed medication, it shall not hinder the performance of assigned guard duties.
5. Good interpersonal skills.
6. Fluency in Bahasa Indonesia.
7. Understand guard orders and maintain guard logs and reports in Bahasa Indonesia.
8. Radio communication: Able to operate UHF hand-held receivers.
9. Possession of the Gada Pratama Security Guard Certificate (copy of certificate must be submitted).
10. Vaccination for COVID-19
11. Must be knowledgeable about physical security systems and deterrents, how to operate an emergency generator, knowledge of alarm systems and bar code systems.
12. Must have the ability to follow instructions, communicate effectively, be reliable, dependable, firm, courteous and tactful. Must be able to comprehend orders and directives quickly. Must have ability to take clear and deceive action especially during emergency situations.
13. Capable of handling telephone call in professional manner after working hours, including unwanted calls such as bomb threats.

APPLICATION PROCESS

Candidates are encouraged to apply by 19 January 2024/as soon as possible.

For your application to be considered, Suppliers shall include the following documents / information in their Proposal (Proposals can be submitted in English or Bahasa Indonesian):

1. Cover letter (1 page),
2. Application Form
3. Financial Proposal for the services which should be presented as daily rate in IDR only, and inclusive of all taxes include proposal work schedule of the personnel.
4. Company Profile,
5. Copy of company certificates
6. List of past experiences in security services (past 5 years)

Method of submission: by email to [email protected]
Subject of email: 001/RFP/KONEKSI/I/2024 & KONEKSI Security Service
File format: PDF for technical Proposal and MS Excel for financial Proposal.

Cowater International is an equal opportunity employer, basing employment on merit and qualifications as they relate to professional experience and position expectations. Cowater does not discriminate against any employee or applicant on the basis of race, religion, sex, gender identity, disability, age, or any other basis protected by law.

We thank all applicants, however only those shortlisted will be contacted.

Cowater International is an equal opportunity employer, basing employment on merit and qualifications as they relate to professional experience and position expectations. Cowater does not discriminate against any employee or applicant on the basis of race, religion, sex, gender identity, disability, age, or any other basis protected by law.