Job Title: Grants Officer

Reports to: Grants and Compliance Manager

Position Type: Full-time

Duration/Level of Effort: One year, with a possibility of extension

Location: Jakarta, Indonesia  

Background 

The DFAT-funded Knowledge Partnership Platform (KONEKSI) is Australia’s flagship program in the Indonesia knowledge and innovation sector. KONEKSI’s goal is to achieve an enduring relationship between Indonesia and Australia that advances mutual interest and supports Indonesia’s inclusive and sustainable development.

The purpose of the program is to increase the use of knowledge-based solutions for inclusive and sustainable policies and technologies. This purpose positions KONEKSI as a vehicle to produce knowledge on complex socio-economic problems, where effective solutions are often beyond a unique sector or category of stakeholders. Knowledge produced though KONEKSI will feed into current Government of Australia supported initiatives in Indonesia and /or will reflect new emerging agendas / priorities that become relevant for the bilateral cooperation in the years to come. It will support both the knowledge to policy cycle (K2P) and the knowledge to innovation cycle (K2I), in a complementary and synergistic way. KONEKSI will focus on two End of Investment Outcomes (EOIOs):

1. Australian and Indonesian organisations have increased collaboration and mutual understanding through knowledge partnerships; and
2. Innovative solutions for inclusive and sustainable policies and technologies are generated by knowledge partnerships.

Summary of the Position

Reporting to the Grants and Compliance Manager and working closely with the relevant Partnership Team’s members, the Grants Officer is responsible for providing financial management advice, grant reporting, grants processing, and providing technical assistance to partners of KONEKSI program in an effective and efficient manner in accordance with the procedures and guidelines laid out in the KONEKSI Grants Manual and Operations Manual.

Key Responsibilities

• Conduct the fiduciary assessment of KONEKSI partners as requested.
• Conduct field visits to monitor grant spending. Visits can also be used as opportunities to provide finance/grants advice and skills transfer to Partner finance staff.
• Contributes to the KONEKSI Grant Manual.
• File all grant partner documents both softcopy and hardcopy in the correct archives.
• Provide support in all aspects of KONEKSI’s notice of funding opportunity (Expression of Interest and Call for Proposal).
• Provide technical support and assist applicants in completing the application process.
• Monitor and track incoming proposals from applicants and ensure follow-up as required
• Conduct due diligence and budget reviews of prospective partners that have been identified by the selection panel.
• Support the preparation of grant agreements with selected applicants and ensure follow-up as required.
• Ensure the completeness of milestones received from partners and support the payments of grant tranches.
• Monitor the due date of deliverables from each partner and ensure follow-up when required.
• Work closely with the Partnerships Team in supporting all aspects of grants management.
• Work closely with the Planning, Performance, and Learning Team in updating the Grant Tracker and other relevant modules of KONEKSI’s Management Information System.
• Assist in the preparation of closeout certifications for completed grants.
• Provide weekly grants status update to Head of Operations and Grants Management
• Perform other reasonable duties as required.

Qualifications

• Bachelor’s degree in accounting, financial management or a related field.
• Minimum 5 years of work experience in a similar field.
• Women and people with disabilities are encouraged to apply
• Experience working in development sector particularly donor-funded programs.
• Able to work with minimal supervision
• Strong computer skills and MS 365 ability particularly MS Word, PowerPoint, and Teams.
• Proven ability to take on a variety of different tasks without becoming overwhelmed.
• Good communication and interpersonal skills.

Language proficiency

Proficiency in English and Bahasa Indonesia

APPLICATION PROCESS

Applications should be sent to KONEKSI by email to: [email protected], by 5 July 2024 COB (05.00 PM, Western Indonesia Time)

• Please write “KONEKSI – Grants Officer – ( Name )” in the email subject line.
• women, people with disabilities, and people from diverse backgrounds are encouraged to apply.

Cowater International is an equal opportunity employer, basing employment on merit and qualifications as they relate to professional experience and position expectations. Cowater does not discriminate against any employee or applicant on the basis of race, religion, sex, gender identity, disability, age, or any other basis protected by law.

We thank all applicants, however only those shortlisted will be contacted.

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